PART-TIME BOOKKEEPER

The Tulsa Society for the Prevention of Cruelty to Animals (Tulsa SPCA), a 501(c)(3) agency, is looking for a part-time bookkeeper to record deposits, invoices, payroll, and other tasks as necessary.

This is an hourly position with the rate starting at $15.00 per hour. This is a 20 hour position and the work must be performed on-site. The Tulsa SPCA offers benefits to employees working more than 1040 hours a year, including: medical, dental, vision and 401(k).

To apply for this position, send a cover letter and resume directly to: Nancy Parker, Administrative Assistant at admin@tulsaspca.org or fax to: 918-428-2525, or mail to the Attention of: Nancy Parker, Administrative Assistant, Tulsa SPCA, 2910 Mohawk Blvd., Tulsa, OK. 74110. No phone calls accepted. Interviews will begin in March. We are an equal opportunity employer.

Job Description:

The part-time bookkeeper reports directly to the Administrative Assistant. This role is responsible for the day-to-day financial processing for the organization. The position is based in Tulsa, OK.

Responsibilities:

Receipts:

· Daily processing of donations (checks) including:

o Posting deposits to the applicable revenue account in QuickBooks.*

o Verification the financial system deposit matches the bank deposit.

· Daily processing of donations (credit cards) including:

o Retrieving reports on credit card donations from multiple sources.

o Reconcile credit card deposits at Bok with the credit card reports.

o Posting deposits to the applicable revenue account in QuickBooks.*

o Verification the financial system deposit matches the credit card processor deposit.

· Create donor thank you letter/tax receipt/acknowledgment daily for the Executive Director to sign.

· By the 5th working day, reconcile deposits on BOK statements with QB.

* After donor software is acquired, this task will be recorded in the new software and transferred into QuickBooks.

Invoices:

· At least twice a week, record approved invoices to appropriate expense account in QuickBooks.

· Print checks and attach to original approved invoice for the Executive Director to sign.

· Prepare checks for mailing.

Payroll:

· Every other week, record payroll entry in QuickBooks.

Other:

· File donation letters and invoices in accordance with Record Retention policy.

· Other entries and/or projects associated with daily work assignments.

· Assist in gathering information requested for our annual external audit.

· Adhere to Accounting-related policies.

Qualifications:

· Bachelor’s degree preferred

· Minimum 5 years of experience in nonprofit accounting, preferred.

· Proven organizational and planning skills with the ability to manage a high volume of work, prioritize effectively to meet deadlines and pay attention to detail.

· High proficiency in Quickbooks.

· Excellent interpersonal and problem solving skills; comfortable communicating with all levels of internal staff.

· Innovative, creative and adaptable.

· Committed to the Tulsa SPCA mission.

· Must exhibit strong customer service skills; along with excellent verbal and written communication skills.

· Experience and knowledgeable with Windows based PC’s and Microsoft Office Suite.

· Must have a valid driver’s license and clean driving record and ability to pass a background check and drug screen.

· Flexible and adaptable to fast paced environments, and stressful situations.

· Multi-tasker and self-starter, ability to learn quickly.

· Respect and passion for animals.

· Must remain professional, calm, polite, friendly and empathic at all times; even during stressful situations.

Working Environment:

· Office setting

· May be exposed to odors, wet, humid, and dusty conditions, and airborne particles, fur, hair, animal waste, and various cleaning chemicals and supplies.

· May be exposed to sick, injured, and vicious animals.

· Ability to bend, walk, reach, push, pull, and sit for extended periods of time. Ability to hear, talk, and use hand dexterity, specific vision abilities required to include close vision and ability to adjust focus.